Privacy Policy

Last updated: 17 July 2026

This Privacy Policy explains how NextGen AI & Robotics Builders Community, operated by Stravana Group ("we", "us", "our"), collects, uses, stores, and protects your personal information when you use our website, community platforms, events, and programmes.

By using this website or any of our services, you agree to the collection and use of information in accordance with this policy. We are committed to protecting your privacy and handling your personal information in a transparent, lawful, and fair manner.

1. Who We Are

NextGen AI & Robotics Builders Community is operated by Stravana Group. Our primary website is genairobotics.org. For privacy-related enquiries, contact us at the email address on our Contact page.

2. What Information We Collect

2.1 Information You Provide

  • Name, email address, and contact details when you register for membership, events, or courses
  • Country of residence and professional background when you complete a registration form
  • Payment information if you purchase a programme (processed by our payment provider; we do not store card details)
  • Content you submit, including project descriptions, profile information, and community contributions
  • Communications you send us, including enquiries, feedback, and support requests

2.2 Information Collected Automatically

  • Technical information including IP address, browser type and version, and operating system
  • Usage data including pages visited, time spent, links clicked, and referral sources
  • Cookies and similar tracking technologies (see Section 7)

3. How We Use Your Information

We use your personal information for the following purposes:

  • To provide, operate, and improve our community platform, courses, and events
  • To communicate with you about your membership, registrations, and programme progress
  • To send you community updates, newsletters, and relevant information where you have consented
  • To process payments and maintain financial records where required
  • To personalise your experience and recommend relevant content and programmes
  • To administer events, Build Labs sprints, and Buildathons
  • To comply with legal obligations and enforce our Terms of Use and Code of Conduct
  • To analyse usage patterns and improve our services

4. Legal Basis for Processing

Where applicable under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we process personal data under the following legal bases:

  • Contract: To fulfil our commitments to you as a community member or programme participant
  • Consent: Where you have given explicit consent, including for marketing communications
  • Legitimate interests: To improve our services, maintain security, and develop the community, where these interests are not overridden by your rights
  • Legal obligation: Where processing is necessary to comply with the law

5. How Long We Retain Your Data

We retain personal information only for as long as necessary for the purposes for which it was collected:

  • Community membership data: retained while your account is active and for 2 years after closure
  • Event registration data: retained for 12 months after the event
  • Financial records: retained for 7 years as required by law
  • Marketing consent records: retained for the duration of your consent plus 3 years

6. Who We Share Your Data With

We do not sell your personal information. We may share data with:

  • Service providers who support our platform operations (hosting, email, payment processing) under data processing agreements
  • Event co-hosts and partner organisations where you have registered for a co-hosted event and consented to sharing
  • Legal and regulatory authorities where required by law

7. Cookies

Our website uses cookies for essential functionality, analytics, and performance improvement. You can manage cookie preferences through your browser settings. Disabling certain cookies may affect the functionality of the website.

8. Your Rights

Under applicable data protection law, you have the right to:

  • Access the personal information we hold about you
  • Correct inaccurate or incomplete data
  • Request erasure of your data where it is no longer necessary
  • Object to processing based on legitimate interests
  • Withdraw consent at any time where processing is based on consent
  • Data portability where processing is automated and based on consent or contract
  • Lodge a complaint with the Information Commissioner's Office (ICO) in the United Kingdom

To exercise any of these rights, contact us using the details on our Contact page. We will respond within 30 days.

9. International Data Transfers

Our community operates globally. If we transfer your data outside the UK or European Economic Area, we ensure appropriate safeguards are in place in accordance with applicable data protection law.

10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify registered members of material changes by email. Continued use of our services after changes take effect constitutes acceptance of the updated policy.

11. Contact

For all privacy enquiries, requests, or complaints, please contact us via the Contact page on this website. We take data protection seriously and will respond to all enquiries promptly.